Weekly protection report

Receive a summary only when a device needs attention.

A report only when something needs you

Most weekly mail from a storage service is a recap of things that went well. People stop opening it. The protection report is the opposite: it stays quiet when every device checked in, and it arrives when one of them did not.

A missed check-in is not the same as a lost file. A laptop left in a bag over a long weekend will miss a day. The report waits until the gap is long enough to matter, then names the device, the last successful check, and the folder it was responsible for. You do not have to reconstruct that from a dashboard.

What the summary contains

Each note is short on purpose. It lists the device name you gave it, the owner, the time of the last good sync, and whether any file in that device's folders failed to transfer. If nothing failed, the report says so in one line and stops. It does not attach a spreadsheet of every file that behaved.

When a file did fail, the note names the file and the folder, not an error code. The next step is a link to the activity history for that folder, so you can see whether the failure was a full disk, a permission change, or a file left open on the desktop.

Who receives it

The archive owner receives the report. A deputy can be added, and that person gets the same note, not a shorter one. People who only have access to a shared folder do not get a mail about devices they cannot see. That keeps a client from learning the names of machines inside your office.

You can turn the report off. The checks still run. The activity history still records a missed device. The only thing that stops is the mail. Teams that live in the status page all day often prefer it that way, and the guide says so.

How to read the first one

After you turn it on, leave one non-critical computer offline overnight. The next report should name that computer and no other. If it names a machine that was on the desk all day, the check-in interval is too short for the way that office works, and you can lengthen it without losing the record.

The report is included on the current plans. Questions about a particular device belong in the help centre.